Job Description

Company Summary

The American Royal is a not-for-profit organization with one simple purpose: to champion food and agriculture. The organization coordinates events and programs, including nationally competitive livestock shows, the world’s largest barbecue competition, regional and national equine shows, youth and professional rodeos, and elementary and secondary education outreach. All gatherings further the vision of a world where food and agriculture are celebrated, and all generations are committed to its future.

Position Summary

The American Royal is looking for an Affiliate Group and Event Manager who will provide high-level administrative support to the Managing Director by assisting with administrative duties, such as organizing board meetings, maintaining official records, supporting board member engagement, and facilitating the overall effectiveness of the Board. In addition, this position will serve as a liaison to multiple affiliated groups and support the COO with American Royal volunteers and events including, but not limited to, The World Series of Barbecue, Rodeo, Livestock Show, Equine, and American Royal Education events.

Essential Functions

• Tracks short and long-term key action items for the Board of Directors and Managing Director.
• Produces and reviews a variety of materials for internal and external communications, meetings and events (i.e., formal letters, external email correspondence, board and donor announcements, meeting minutes, presentations, background research, etc.).
• Manages discrete and confidential board matters, including sensitive/strategic level information.
• Professionally executes under pressure and resolves last-minute issues quickly.
• Manages calendars and scheduling, meeting and event logistics, IT equipment, deadlines, and day of responsibilities.
• Provide a detail summary after each meeting, highlighting ideas, goal metrics, concepts, and changes discussed.
• Assisting management with a variety of administrative tasks and oversight of special projects as assigned.
• Works with the events to assist with fundraising events and programming that engages our affiliate groups
• Helps plan and execute key fundraisers following American Royal’s event planning methodology.
• Coordinate volunteers across all events including communication, support, and recruiting.
• Collaborate with the team members, partners, and volunteers to achieve event goals.
• Build and sustain entries system for all American Royal events.
• Provide post-event summary and metrics to the Managing Director, COO and CFO.
• Serve as a point of contact for affiliate group engagement as the face of the organization.

Required Qualifications

• Bachelor’s degree in business administration, communications, or public administration.
• 3+ years of experience in event planning, executive support, and board-level coordination.
• Experience in providing clear, professional and effective written and verbal communication to support the partnership with board members, vendors, and employees.
• Excellent organization, attention to detail, and multi-tasking capabilities.
• Ability to work night and weekends to support events.
• Proficient with Microsoft Office Suite and Zoom

EEOC Statement

The American Royal is an -equal opportunity employer and reviews applications for employment without regard to the applicant’s race, color, religion, national origin, ancestry, age, gender, gender identity, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law.

Job Tags

Similar Jobs