Job Description

Job Description and Duties

Under the general direction of the Accounting Administrator II - Supervisor (AAII) over the Cash Management and Fiscal Systems Services, the Senior Accounting Officer - Specialist performs the more difficult accounting duties which include gathering and analyzing data and information, and solving the most complex accounting and fiscal tasks including tasks which have a multifunctional impact that require an understanding of department operations including the accounting, program, fiscal, and budget processes. Serves as a subject matter expert and provides expertise and direct support to the Accounting and Fiscal Services Section and Financial Services Branch (FSB) Chief. Responsible for all Federal Emergency Management Agency (FEMA) disaster projects, and Indirect Cost Rate Proposal (ICRP) for federal reimbursement in support of the departments programs. Performs special projects as assigned by the Accounting Administrator II - Supervisor and FSB Chief, and act as Lead on special assignments.

You will find additional information about the job in the .

Working Conditions

This position provides hybrid telework opportunities, with employees required to work in-person at least two days per week. Beginning July 1, 2025, all employees will be required to work in-person at least four days per week in alignment with Executive Order N-22-25 .

Open-spaced partitioned office, Computer will be used daily approximately 60%-70% of the time on the FI$Cal Accounting System and various software applications (i.e., Microsoft Excel and Word). Must be able to use various office machines: computer, copier, scanner, etc. During peak times including year-end processing, request for leave will be limited and approved on a case-by-case basis. Ability to work under pressure to meet deadlines and may require excess hours to be worked. Work pre-approved overtime when necessary to meet deadlines.

Special Requirements

The Statement of Qualifications (SOQ) must be numbered in the same order as the following areas, typed in 12-point Arial font, single spaced, and be no more than two pages in length. Applicants who fail to answer the questions or submit an SOQ may not be considered.

1. Describe your experience with accounting and fiscal systems, including your knowledge of the State of California’s system (FI$Cal).

If you are using list eligibility from an on-line exam to qualify for this position, you MUST include with your application any documentation (i.e., copy of transcript, degree, license, etc.) to verify meeting the MQ’s or you may not be considered for the position.

The MQs will be verified prior to interview and/or appointment. If it is determined that an applicant does not meet the MQs of the classification, the applicant may not be considered and withheld from the eligible list.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to collaborate with other programs and fiscal areas in a professional manner.
• Ability to meet critical deadlines in a fast-changing environment.
• Experience in the operations of FI$Cal Accounting System.  
• Understanding of the organization and functions of the California State Government.
• Ability to provide outreach, training, and consultation to departmental staff.  
• Ability to present and provide supporting documentation for findings and results at the appropriate level of complexity given the intended audience.
• Capable of analyzing data/information and making sound decisions and recommendations involving accounting, fiscal, and program functions and varied levels of complexity and risk.  
• Ability to develop accounting, fiscal, and operational procedures or policies.
• Manage multiple priorities requiring quick turnaround deadlines and flexible with changing priorities.  
• Communicate effectively, highly motivated with excellent organizational and time management skills.  
• Strong leadership skills.  
• Strong interpersonal, and customer service skills
• Excellent computer skills.
• Ability to work independently and in a team environment.
• Ability to promote a positive work environment and relationship with others.

Benefits

As a state employee working for the Department of Developmental Services, you and your family will have access to excellent medical, dental and vision insurance benefits in addition to retirement benefits.

Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. Additional benefits may also be outlined for specific bargaining units in employee collective bargaining contracts. For more information, please visit the links below:

Additional Information

Electronic application submission is highly encouraged.

Multiple positions may be filled from this recruitment. This recruitment may be utilized to fill future vacancies that may occur during the life of the certification list.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate may be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the California Department of Human Resources.

In order to have list eligibility, you MUST take and pass an exam/assessment within the past 12-months and have received a letter informing you of your list eligibility. Your eligibility is located in your CalCareer account under the “eligibility” tab.

You may find the exam for this classification on the Exams/Assessment tab or at:

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) is required and is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The SOQ serves as a documentation of each candidate's ability to present information clearly and concisely in writing.  SEE “SPECIAL REQUIREMENTS” ABOVE FOR INSTRUCTIONS.

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