Job Description

Requisition No: 856989 

Agency: Division of Emergency Management

Working Title: OPS Compliance Specialist - 31902487

 Pay Plan: Temp

Position Number: 31902487 

Salary: $30.00 / Hour 

Posting Closing Date: 08/01/2025 

Total Compensation Estimator 

Compliance Specialist - OPS

Bureau of Recovery - Compliance Unit

State of Florida Division of Emergency Management

This position is located in Tallahassee, Florida

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDME serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the FDEM manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This is a professional position in the Bureau of Recovery’s Compliance Unit responsible for providing general compliance support to the Bureau of Recovery and its subrecipients of federal and/or state disaster recovery grants, including, but not limited to, the FEMA Public Assistance (PA) Program, the FEMA Fire Management Assistance Grant (FMAG), and the Emergency Management Performance Grant/Emergency Preparedness and Assistance Grant (EMPG/EMPA). This position may also provide compliance support as it relates to the bureau’s contracts and the development and delivery of disaster recovery programs.

Job responsibilities include, but not limited to:

• Conduct subrecipient risk assessments: identifying the population for assessments, evaluating risk for programmatic non-compliance, identifying methods for mitigating risks, and maintaining an accurate record of all activity related to the risk assessment process.
• Conduct compliance monitoring of subrecipients; developing a monitoring plan that ensures adequate coverage to targeted risk factors; developing monitoring tools to ensure consistent and accurate methods or recording monitoring activities and outcomes. Subrecipient monitoring may include desk reviews or thorough onsite monitoring.
• Provide technical assistance relating to the receipt and use of federal and state emergency management grant funds in compliance with program requirements.
• Track and review state and federal single audits submitted by subrecipients as necessary for respective grant programs.
• Prepare, route, and track correspondence to subrecipients when required (e.g. management decision letters).
• Participate in the tracking and response to external audits, including from the Florida Auditor General, the Office of the Inspector General, and the U.S. Department of Homeland Security; works with program areas to compile necessary information to respond to the audit; participates in entrance and exit conferences.
• Track and report to management concerning the Bureau of Recovery’s compliance with rules and regulations and identifies methods for mitigating compliance issues.
• Conduct internal audits at the direction of bureau leadership to identify potential weaknesses and noncompliance situations.
• When requested by management, review contracts, legislation, policies, procedures, plans, and other programmatic or technical documents for compliance with state and federal rules and laws and propose modifications or mitigating activates to ensure compliance and/or reduce risk.
• Communicate with Bureau of Recovery staff to increase awareness and understanding regarding state and federal rules and regulations.
• Keep abreast of changes to state and federal statutes, the Florida Administrative Code (FAC), and the Code of Federal Regulations (CFR) as it relates to Recovery Bureau programs to ensure continued compliance.
• Perform other duties and travel as required, to include assisting in disaster duties as a result of disaster events.

Knowledge, Skills, and Abilities:

• Ability to monitor contractor/recipient/sub-recipient compliance with program requirements through review, analysis and processing of financial and program deliverables, including expenditure, budgeting, staffing and progress reports, audits, and requests for payment.
• Ability to conduct risk assessments.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize, coordinate, and complete work assignments.
• Ability to communicate effectively both orally and in writing, and to provide technical assistance to local governments and other entities.
• Knowledge of the roles and responsibilities of federal, state and local government entities in response to public emergencies and disasters.
• Ability to perform and complete quality research.
• Ability to work effectively in a team environment and/or individually, whether with internal or external stakeholders, on programmatic issues and/or principles.
• Ability to establish and maintain effective working relationships with others.
• Skilled in the use of personal computers, Microsoft Office products (PowerPoint, Excel and Word), and web-based applications.

Minimum Qualifications:

• Florida Certified Contract Manager (FCCM) certification or the ability and willingness to obtain within the first 12 months of employment.
• Quality Control experience with federal and state contracts.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Job Tags

Similar Jobs